2024 CLG 0010 DoD Governmentwide Commercial Purchase Card Overview Lesson 5 Complete Questions & Answers (Solved) 100% Correct

1. Convenience Checks
Answer: Occasionally, unique/rare cases arise where, for example, a merchant does not accept
payment by credit card, orit is not practical to pay foritems using traditional procurement
methods.In these cases, the GPC conveniencechecks can be used.
Fees associated with the use of convenience checks are specified in the General Services
Administration (GSA) Contract.Because these fees are high, conveniencechecks should be
used only as the last choice to meet mission needs.
2. Minimum Requirements to Establish Account
Answer:
The minimum requirements forestablishment of GPC convenience check accounts are as
follows:
The Managing Account (MA) must be in good standing.
The authority to maintain a convenience check account shall be justified on anindividual
organization basis.
The number of convenience check accounts should not, if possible, exceed one permajor DoD
tenant activity or independent location. However, additional accounts may be established
following a written determination by the Commander that another account is necessary to meet
mission requirements.
Appropriate internal controls shall be in place, to include written approval (e-mail acceptable)
one level above the Cardholder (CH) (e.g., Approving/Billing Officials [A/BOs] or A/BO's
Supervisor).
Check Writers must receive the appropriate appointment letters.CHs writing checks must have
taken all training required of CHs.
CHs writing checks must obtain detailed receipts/invoices and other documentationrequired of
CHs in addition to the check-writing documentation (including approval one level above the
CH, as well as 1099-MISC information).
In order for a convenience check account to be established, a specific individual must be
designated as the CH responsible for that account, and specific spendinglimits must be
established.
3. Funding Convenience Check Accounts
Answer: Convenience check accountsshall befunded in accordance with the Component's
Comptroller, Resource Manager (RM),or Budget Office polices for GPC convenience checks.
The Check Writer must ensure funds are available to cover both the value of thecheck and the
bank fee to process the check.
Convenience checks are non-disputable with the check-issuing bank.Once a checkis written,
signed, and provided to the merchant, the check-issuing bank has no authority not to pay the
check.
The CH can request that the bank "stop payment" on a check, and the CH's account will be
assessed a related fee. If payment has been made before a stop payment is processed, the CH
cannot dispute the charge.
CHs are to secure checks in a locked container that cannot be accessed by anyone other than
the CH.
Any MA undersuspension of GPC privileges automatically shall be suspended fromuse of the
GPC convenience check system for all accounts